Employment at MSM

Position Description

Title: Administrative Coordinator
Department: Youth Programs
Reports To: Assistant Dean for Youth Programs and Director of Precollege
Supervises: N/A
Internal Contacts:  MSM Staff, Precollege/MSM Summer Faculty
External Contacts: Precollege/MSM Summer Students, Parents, and Applicants
Start Date: May 2024
Employment Status: Full-time; Non-exempt
Salary range: $45,000 – $50,000

Domains

• Provide support in the planning and implementation of all Precollege Division and MSM Summer activities.
• Assist in the scheduling and logistics of Precollege Division and MSM Summer activities for 500 students and 140 faculty, including student lessons, classes, performances, competitions, auditions, and juries.
• Assist in the assignment of students’ coursework and schedules for approximately 500 Precollege students who all receive instruction within a 10-hour period on Saturdays and 150 summer students during the month of July.
• Provide general office support (phones, filing, email, faxing, photocopying, etc.).
• Maintain student attendance.
• Oversee practice room assignments and reporting.
• Maintain competition/festival database.
• Maintain physical and virtual Precollege bulletin boards.
• Update the Student & Faculty portal as well as the MSM Precollege Division and MSM Summer sections of the MSM website.
• Write internal and external correspondence for department as assigned.
• Responsible for ensuring accurate and up-to-date record keeping on students including attendance, transcripts, and personal information.
• Prepare annual forms, including applications, certificates, calendars, and PR materials.
• Create and process IDs for all faculty, students, and parents.

Job Requirements

• 2-4 years administrative support experience.
• Bachelor’s degree required, musical background preferred.
• Computer literacy required, including skills in Microsoft Word, Excel, and Adobe.
• Highly organized and detail-oriented individual.
• Strong multi-tasking skills and ability to work well under pressure.
• Excellent writing and communication skills required.
• Professional customer service skills mandatory; must work well with students, parents, and faculty.
• Must have an interest in working in an educational environment.
• Ability to adhere to a high level of confidentiality and professionalism.

Work Schedule

This position operates Tuesday-Saturday during the academic year and Monday-Friday during the summer months.

Contact Information

Send letter of application and résumé including three references to:

rkamm@joyerianicaragua.com
Subject Line: Precollege – Administrative Coordinator

No phone calls, please.

Equal employment and equal educational opportunity have been and will continue to be fundamental principles at Manhattan School of Music, where employment and enrollment are based upon personal capabilities and qualifications without discrimination or harassment because of race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship or veteran status, disability, or any other characteristic protected by law. Manhattan School of Music does not permit retaliation against individuals who oppose a discriminatory practice or participate in an investigation.